Management Job Openings >> Accounts Payable Specialist
Accounts Payable Specialist
Title:Accounts Payable Specialist
Department:Business Office
Location:Resurgens Hospitality Group Business Office

The Accounts Payable Specialist is an essential team player with a focus on the daily operations of the company’s accounts payable function.  The position requires the specialist to maintain accurate and up to date accounts payable and vendor records.  And, is responsible for the timely completion of vendor payments, expense reimbursement and disbursement processing while adhering to company policy.  Responsibilities include working with brand managers and IT support, as well as supporting all members of the accounting and Resurgens Hospitality Group team.    


Tasks, Duties, and Responsibilities



  • Contact Information
    • Maintain the accuracy of vendor names in QuickBooks to match Plate IQ
  • Terms
    • Maintain terms - watch for inconsistencies and opportunities
  • Activity
    • Credits
      • Request, receive, and maintain credit transactions
    • Debits
      • Request, receive, and maintain debit transactions
    • Statements
      • Request, receive, and maintain statements
    • Purchases
      • Ensure all monthly invoices are entered
      • Review recurring expense lists against ledger
    • Payments
      • Print A/P checks
      • Process ACH, credit cards, and automatic payments based on bill and payment dates
      • Process credit card transactions
      • Resolve payment discrepancies
    • Prepare weekly and periodic A/P aging report
    • Reconcile QuickBooks with Plate IQ by verifying entries and comparing system reports to balances
    • Maintain and oversee vendor communications (credits, invoices, and statements)


  • Enter insurance bill from Resurgens for each company
  • Enter incidental bills for each company
  • Enter management fee bills for each company
  • Reconcile intercompany transactions (bill to other company) – notify senior accountant
  • Reconcile Amex credit cards for each company – GL Account #20110 & #20115 – then enter amount due and mark as paid on due date
  • Reconcile cash accounts


  • Save daily and weekly sales summary and ledger to Dropbox for Eugene Kitchen and notify EK
  • Prepare daily, weekly, and periodic reports as needed
  • Prepare daily outstanding check and expense reports
  • Reconcile QuickBooks with Plate IQ by verifying entries and comparing system reports to balances
  • Maintain intercompany reconciliation report – submit to senior accountant
  • Prepare updated cash report and distribute weekly summary
  • Prepare periodic vendor comparison report (Farm reports)


  • Request and receive inventory from each company
  • Confirm previous reported ending inventory matches current beginning inventory
  • Enter transfers weekly or at period end for each company
  • Coordinate and resolve inventory issues with comptroller
  • Enter inventory adjustments at period end for each company
  • Create summary inventory report for each company noting any variances against inventory goals – GL Account #14000
  • Submit inventory reports to comptroller

 Licenses and Permits

  • Terms
    • Review and maintain correct terms
  • Confirm the Payee
    • Review and confirm the payee and address
  • Activity
    • Enter bills
    • Enter credits
    • Schedule payments
    • Maintain payment schedule


Additional Daily Responsibilities

  • Manage Web connector
  • Manage out of sequence checks
  • Confirm Breadcrumb sales
  • Maintain and oversee Fintech transactions for accuracy
  • Manage petty cash, casual labor, and employee reimbursements
  • Maintain memorized transactions
  • Update task checklist daily in Dropbox and submit to senior accountant weekly
  • Maintain client and partner relationships and managing accounts payables
  • Updates job knowledge through self-study, tutorials, and by participating in educational opportunities
  • Oversee system and workflow improvements utilizing accounting and supporting software
  • Work directly with other department personnel
  • Handle complex or non-routine situations independently
  • Resolve reconciling items when needed
  • Provide consistent and exceptional customer service to the company's internal and external employees and vendors
  • Stay current with developments, practice and industry trends in the accounting field as it impacts the accounts payable function
  • Review accounts payable policies and procedures to identify inconsistencies and opportunities daily
  • Performs other duties as assigned
  • Maintains historical records by filing documents as required
  • Protects organization's value by keeping information confidential


Other Requirements and Responsibilities

  • Better than average written and spoken communication skills
  • Basic accounting and cost control
  • File management
  • Outstanding interpersonal relationship building and employee coaching skills
  • Proven ability to work effectively with all levels of staff and management; ability to participate in team environment concepts
  • Self-starter who can work independently and on several tasks / projects simultaneously and who can contribute to functional areas of the business outside of the accounting area
  • Attention to detail and dedication to accuracy required
  • Ability to communicate effectively both orally and in writing
  • Initiative in identifying, researching, and resolving problems timely and effectively


Education and Experience Qualifications

  • Bachelor's degree in accounting, finance, or a related discipline
  • 1+ plus years of experience in an accounting role within a company with annual sales in excess of $10M
  • Resource to Executive Management Team that provides overall company leadership and direction
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
  • Previous accounting experience within a hospitality or restaurant environment a plus
  • Exceptional computer literacy with expert-level Excel and Microsoft Office Suite software
  • Previous experience with QuickBooks accounting is required
  • Exceptional knowledge of finance, accounting, budgeting, cost accounting and cost control principles, to include Generally Accepted Accounting Principles (GAAP)
  • Strong ability to analyze financial data and prepare ad-hoc financial reports, statements, and projections as needed


Physical Demands

  • Required to sit regularly
  • Required to walk often
  • Required to use hands to hold, carry, handle, or feel
  • Required to reach with hands and arms
  • Required to talk and hear
  • Occasionally required to bend, lift or climb
  • Occasionally required to lift moderate weights (25-50 pounds)
  • Finger dexterity required
  • Hand coordination required
  • Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus
  • Flexible office hours as required to meet the needs of the business.


This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities.



About Resurgens Hospitality Group:

Resurgens Hospitality Group is a respected leader and visionary in food, beverage, and hospitality through its continuous dedication to excellence. We offer a competitive pay and bonus structure, company paid Health Benefits, ongoing education opportunities, paid vacation, and more. Excellence in all we do supports, maintains, and strengthens our people and separates us from our competitors. Excellence exists at all levels of job function, employee class and in every decision we make. We choose to be excellent.


We are a privately owned restaurant group in the heart of the south. We love our community, our city and especially our employees. We do not believe that success comes from individual authority. Instead, we believe success is a collaboration among everyone that works with Resurgens Hospitality Group. We foster an environment that nurtures, cultivates and encourages individual success. We encourage everyone to openly share suggestions, ideas, information and knowledge. If we hire you, it’s because we want to invest in you, your personal growth and your future.

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